1
Record connected
Plan care
Set the visit, risks, preferences, key notes and required care tasks.
See how care plans, verified visits, and payroll connect in Workmax. Book a Care Demo
CARE OPERATIONS + HR + PAYROLL
From Care Plan to Payslip—in One Connected System
Workmax helps UK care providers plan visits, guide carers, verify delivery, manage their team and run HMRC-recognised payroll—without re-entering the same information across separate systems.
Stage 01
Care planned
Turn agreed care into scheduled visits, instructions and tasks.
Stage 02
Visit verified
Give carers the context they need and capture evidence from the visit.
Stage 03
Hours approved
Review the visit once, then carry approved hours into payroll.
HMRC-recognised payroll
GPS visit verification
UK-hosted infrastructure
Transparent monthly pricing
ONE CONTINUOUS RECORD
Plan the care. Prove the visit. Pay the carer.
Most care systems stop at the rota. Workmax keeps the operational record moving—from the care that was agreed, through the visit that happened, to the hours that are ready for payroll.
Follow one morning visit from care plan to payslip
2
Record connected
Schedule visits
Turn care demand into a rota with the right carer, time and instructions.
3
Record connected
Verify delivery
Capture clock-ins, completed tasks, notes and exceptions from the visit.
4
Record connected
Approve hours
Let managers resolve exceptions and approve one reliable work record.
5
Ready to pay
Run payroll
Use approved hours for UK payroll, RTI, pensions and digital payslips.
THE WORKMAX PLATFORM
Three connected areas. One reliable record.
Run the work in the right place without rebuilding it at every handoff. Detailed tools remain available in each product area, while the shared record keeps care, people and pay aligned.
CARE OPERATIONS
Deliver and evidence care
Give coordinators and carers a shared view of what should happen, what did happen and what needs attention.
- Care plans, risks and preferences
- Rotas and mobile visit instructions
- GPS visit verification and care tasks
- Incidents, exceptions and audit records
TEAM + HR
Keep your care team ready
Keep the records behind every shift organised, accessible and connected to the people doing the work.
- Employee records and onboarding
- Right-to-work checks and documents
- Leave, expenses and mileage
- Employee self-service
PAYROLL
Pay from approved work
Move from reviewed visit and shift records into a UK payroll workflow without reconstructing the week.
- Approved hours and pay inputs
- UK tax and NI calculations
- HMRC RTI and pensions
- Digital payslips, P45s and P60s
CARE SETTINGS
Built around the way UK care teams work
See how the connected workflow adapts to different care delivery models.
Care that stays connected01
Domiciliary Care
Connect home visits, EVV, task evidence and payroll-ready hours.
02
Supported Living
Keep recurring support, incidents and staff records in one flow.
03
Complex Care
Put risks, instructions and mandatory tasks in front of carers.
04
Reablement Teams
Track changing care plans, outcomes and follow-up work.
05
Multi-Site Care Groups
Standardise oversight, evidence and payroll readiness across locations.
TRANSPARENT PRICING
Start with the modules your care team needs
Combine care delivery, HR and payroll without paying for a collection of disconnected systems.
Care & EVV
£5/ employee / month
Care plans, rotas, mobile visit evidence, tasks and incidents.
HR
£3/ employee / month
Employee records, onboarding, documents, leave and self-service.
Payroll
£2/ employee / month
UK payroll calculations, RTI, pensions and digital payslips.
Worked example
A 10-person care team using Care & EVV, HR and Payroll is approximately £125 per month, including the £25 platform fee. No setup fees and no lock-in.
FREQUENTLY ASKED QUESTIONS
Questions before you connect the workflow
The practical questions care providers ask before connecting their care, workforce and payroll workflows.
Workmax supports UK care workflows across domiciliary care, supported living, complex care, reablement and multi-site care groups. A workflow demo can be tailored to the way your team plans, delivers and reviews care.
Scheduled visits, mobile activity and approved shifts create a cleaner work record. Managers can resolve exceptions and approve hours before those records are used for payroll calculations, RTI, pensions and payslips.
Yes. Workmax can help you plan the move from separate rota, timesheet, HR or payroll tools, including the operational and payroll records needed for a controlled transition.
Implementation covers workspace setup, care and workforce configuration, data preparation, payroll setup where required, and guided support for the people who will run the workflow.
Workmax uses encrypted, UK-hosted infrastructure in AWS London to help protect client, visit, employee and payroll records. Access is controlled through user accounts and permissions.
Workmax provides UK-based support for setup, switching, payroll questions and care workflow configuration.
Care delivery, connected to pay
See one care visit become an accurate payslip
Walk through the complete Workmax workflow with your own rota, visit verification and payroll questions in mind.