Run Your Care Agency Without Missed Visits, Payroll Errors, or Compliance Stress
From Care Plan to Payslip in 3 Steps
Most tools stop at scheduling. Workmax carries the care record from the plan, through the visit, into payroll-ready evidence.
Step 1
Plan the Care
Create care plans with visits, risks, preferences, key notes, and mandatory tasks already attached.
Step 2
Prove the Visit
Build rotas from care demand, then capture clock-ins, care briefs, completed tasks, notes, and exceptions.
Step 3
Pay from Approved Records
Review visit outcomes, incidents, exceptions, and approved hours before payroll, RTI, payslips, and pension-ready records.
Never Miss a Visit Again
See whether carers arrived, where they clocked in, what happened during the visit, and which exceptions need manager review before they become payroll or compliance problems.
Capture when carers arrive and leave each visit, with location data linked to the shift record.
Set expected visit areas so managers can see whether clock events were recorded near the client location.
Carers can capture visit activity when signal drops. Workmax queues the activity and syncs when the connection returns.
Record issues such as no access, location mismatch, or other visit problems without losing the context of the shift.
Turn Care Plans Into Scheduled Work
Turn the care plan into the source of truth for visits, risks, preferences, tasks, and rota demand, so the work carers see matches the care you promised.
Start from reusable templates for common care needs, then tailor visits, risks, preferences, and tasks to each client.
Active care plan visits can feed scheduling demand, helping coordinators build rotas around the care that needs to happen.
Keep important context visible before each visit so carers know what matters before care begins.
Track care plan changes over time so managers can understand what changed, when, and why.
Give Carers the Right Instructions Before Every Visit
Before clocking in, carers can review the visit brief: risks, key notes, preferences, instructions, and required tasks for that client, then record what was completed.
Ask carers to acknowledge the care brief before starting visits where the care context needs attention.
Show carers what must be completed, what is optional, and what instructions apply to the visit.
If a task cannot be completed, capture the reason so managers are not left guessing after the visit.
Managers can review completed, skipped, and unresolved tasks before closing the loop on the visit.
Spot Care Risks Before They Become Complaints
Capture care incidents, missed visits, no access, medication omissions, and safeguarding concerns while the context is fresh, then route them to the right manager.
Capture falls, no answer at door, medication issues, safeguarding concerns, injuries, and other incidents during or after a visit.
Add supporting context, actions taken, people involved, and follow-up requirements without leaving the visit record.
Configure which care events create alert-backed incidents and how long managers have to acknowledge them.
Route urgent care alerts to the right managers, roles, users, or external email recipients.
Turn Verified Visits Into Payroll
Stop rebuilding payroll from paper timesheets. Use verified visits and approved shifts to create cleaner timesheets, payroll calculations, payslips, and RTI-ready records.
Use visit and shift records to reduce manual checks before pay runs.
Workmax supports direct RTI payroll submissions to HMRC as part of the same connected platform.
Manage holiday, statutory sick pay, maternity, paternity, and other payroll calculations using UK rules.
Give care staff access to payslips and payroll documents without extra admin.
Keep Your Care Team Records in One Place
Keep care staff records, right-to-work checks, onboarding, expenses, mileage, and payslips connected to the same system that runs rotas and payroll.
Collect contracts, right-to-work documents, bank details, and onboarding tasks before the first shift.
Keep employee records, certifications, and important documents organised and searchable.
Give staff a simple way to submit expense and mileage claims from the field.
Let staff access payslips, documents, holiday balances, and updates from their own account.
Built for the Care Teams Where Admin Breaks First
Choose the workflow closest to your care operation and see how Workmax connects visits, evidence, workforce admin, and payroll.
Domiciliary Care
Stop missed visits, late evidence, and payroll disputes with care plans, EVV, task outcomes, and approved hours in one flow.
Supported Living
Keep recurring routines covered, incidents followed up, and staff records connected to day-to-day support.
Home Care Agencies
Replace paper timesheets, WhatsApp follow-ups, and manual pay checks with mobile visit proof and payroll-ready records.
Complex Care
Put risks, instructions, mandatory tasks, incidents, and audit evidence in front of carers before every visit.
Reablement Teams
Update changing care plans, capture outcomes, and show managers what needs attention after each visit.
Multi-Site Care Groups
Standardise visit evidence, incidents, workforce records, and payroll readiness across every care location.
Our Promise to You
We're building Workmax with UK care providers, backed by transparent pricing, hands-on support, and secure workforce workflows. Here's what we stand for:
Transparent Pricing
No hidden fees, no lock-in contracts. You see exactly what you pay — from day one to every month after.
Real UK Support
Talk to real people in the UK who understand care operations, payroll, and workforce admin.
Your Data, Your Control
UK-hosted on AWS London, with bank-level 256-bit encryption. We take client, staff, and payroll data as seriously as you do.
See How a Visit Becomes Payroll Without the Admin Rebuild
Walk through the full care workflow: plan the visit, guide the carer, verify the work, resolve exceptions, and turn approved hours into payroll-ready records.
Start with the Modules Your Care Team Needs
Simple, transparent pricing that grows with your care team. Connect care delivery, compliance records, workforce admin, and payroll without paying for disconnected tools.
Frequently Asked Questions
Ready to connect care delivery, compliance records, and payroll? Here's what care providers usually ask before switching to Workmax.
Yes. Workmax is being built around UK care workflows including care plans, visit schedules, mobile visit verification, task outcomes, incidents, rotas, HR, timesheets, and payroll.
Carers can clock in and out of scheduled visits on mobile, with GPS location checks, geofence settings, visit notes, and offline sync when signal is poor.
Yes. Care briefs can show visit instructions, risks, preferences, key notes, and required tasks before the carer starts the visit.
Workmax supports incident recording and care alerts for events such as missed visits, no access, medication omissions, and safeguarding concerns.
Verified visits and approved shifts feed into cleaner timesheets, helping managers reduce manual checks before running payroll, payslips, RTI, and pension-ready records.
We handle it for you. Workmax is automatically updated with the latest HMRC rules for PAYE, NI, and pensions, so you never have to worry about staying compliant.
Our UK-based support team can help with setup, switching, payroll questions, and care workflow configuration.
Workmax uses encryption and UK-hosted infrastructure to help protect sensitive client, staff, visit, and payroll data.
