See how approved work reaches payroll in Workmax. Book a Workflow Demo

UK payroll software for small businesses

HMRC-recognised UK payroll software for small businesses. Connect approved hours and timesheets to PAYE, RTI, pensions and payslips with Workmax.
Workmax payroll hours and earnings screen showing gross pay, deductions, contributions, net pay and employee details
CONNECTED PAYROLL

Turn approved workforce data into payroll—without rebuilding it in spreadsheets.

Approved hours, overtime, leave and pay changes flow into one payroll review, ready for you to check before payday.

  • Fewer spreadsheet handoffs
  • Approved inputs remain traceable
  • Changes checked before payday

Approved workforce inputs

Timesheets
Leave
Overtime
Pay changes

One controlled destination

Payroll review

Ready to approve
Inputs4 sources linked
ApprovalManager checked
Next stepReview changes

Every imported figure remains traceable to its approved source.

Scheduling and Time Tracking are optional modules.

THE WORKMAX PAYROLL FLOW

Run payroll from inputs to HMRC submission.

Bring together salaries, approved hours and pay changes, calculate payroll, review exceptions and complete your reporting—all in one controlled workflow.

Workmax Payroll
Workmax hours and earnings screen bringing employee pay inputs into the payroll runApproved inputs

01

Prepare the pay run

Bring together salaries, approved hours, overtime, leave and authorised pay changes.

Workmax Payroll
Workmax processed payslip showing an employee's earnings, tax, National Insurance and net payCalculation breakdown

02

Calculate payroll

Calculate gross pay, PAYE, National Insurance, pension contributions, deductions and net pay.

Workmax Payroll
Workmax payroll review screen showing employee changes and exceptions before submission3 changes to review

03

Review changes and exceptions

See what changed, investigate warnings and confirm unusual results before submission.

Workmax Payroll
Workmax payroll confirmation screen showing the payroll submitted with Auto EPS and FPS statusPayroll submitted

04

Complete payroll and report to HMRC

Create payslips, submit FPS or EPS information and retain the payroll records you need.

UK PAYROLL CAPABILITIES

Everything you need to run UK payroll with confidence.

Calculate pay, complete HMRC reporting, produce payroll documents and keep each run under control.

Calculate pay correctly

  • ✓Salaried and hourly employees
  • ✓PAYE and National Insurance
  • ✓Overtime and variable pay
  • ✓Statutory pay and deductions

Report to HMRC

  • ✓FPS and EPS submissions
  • ✓Starters and leavers
  • ✓P45s and payroll records
  • ✓Submission status and history

Complete every pay run

  • ✓Payslips, P45s and P60s
  • ✓Workplace pension assessment
  • ✓Employee and employer contributions
  • ✓Payroll and employer reports

Review before payday

  • ✓Variances and exceptions
  • ✓Employee calculation breakdowns
  • ✓Zero-pay and unusual results
  • ✓Optional approved hours and leave
Workmax payroll review screen showing employee changes and exceptions before submissionGross to netItems needing reviewHMRC submission

One controlled view

See the figures, exceptions and next action.

Small-business owner smiling while reviewing work records at her desk
RIGHT FOR YOUR TEAM

Built for UK employers running payroll in-house.

Workmax brings payroll calculation, review, HMRC reporting and employee documents into one system—with optional scheduling and time tracking for teams that need them.

  • ✓UK SMEs running payroll in-houseManage calculations, reviews, RTI actions and payroll documents in one system.
  • ✓Hourly and variable-pay teamsReview salaries, approved hours, overtime, multiple rates and pay changes together.
  • ✓Shift-based and multi-site employersConnect rota, attendance and manager-approved records using optional workforce modules.
  • ✓Care providersConnect scheduled care work, attendance and payroll without rebuilding approved hours in spreadsheets.

Employee payments and accounting remain within your existing banking and accounting workflows.

Book a payroll walkthrough
CHOOSE YOUR WORKMAX SETUP

Start with payroll—or connect the complete workforce workflow.

Workmax can operate as your payroll system or connect payroll with scheduling, attendance and care operations.

Workmax desktop payroll review showing employee changes and exceptionsPayroll review
PAYROLL ONLY

Run payroll without changing the rest of your workforce setup.

Use Workmax for UK payroll calculation, HMRC reporting, pensions and payroll documents—without enabling Scheduling or Time Tracking.

Explore payroll software
Workmax care timesheet showing approved regular and sleep-in hours linked to a shiftApproved care hours
DOMICILIARY CARE

Connect approved care hours, visits and travel directly to payroll.

Bring together rota, attendance and approved care records for home-care teams using Workmax’s connected workforce modules.

Explore payroll for care providers
MOBILE PAYROLL

Keep payroll moving wherever you are.

Review readiness, investigate changes and follow up on completed payroll from your phone.

Explore mobile payroll
Workmax mobile payroll review showing gross pay, deductions, contributions and net pay
SIMPLE PAYROLL PRICING

£25 per workspace per month + £2 per active payroll user.

Pay a £25 monthly platform fee, then £2 for each employee included in that month’s payroll. No setup fee and no annual contract. Prices exclude VAT.

An employee paid is an employee included in a payroll run during the billing month.

10 payroll employees

£45/month + VAT

£25 platform fee + £20 user charges

25 payroll employees

£75/month + VAT

£25 platform fee + £50 user charges

Start your 30-day free trialBook a payroll walkthrough

Included with Workmax Payroll

✓PAYE and National Insurance calculations
✓FPS and EPS submissions
✓Payslips, P45s and P60s
✓Workplace pension assessment
✓Payroll reports and records
✓Payroll review and exception checks

30-day standard trial · No setup fee · Monthly billing · Month-to-month with 30 days' notice

Scheduling and Time Tracking are optional modules priced separately.

SWITCHING TO WORKMAX

Move your payroll without starting again.

Bring across employee details and year-to-date values, check the opening position and move to Workmax when you are ready.

Plan your switchRead the migration guide
  1. 1

    Bring across your payroll records

    Set up employees, payroll identifiers, tax details and year-to-date values from your existing system.

  2. 2

    Check the opening position

    Review employee records and compare representative calculations before running payroll live.

  3. 3

    Complete your first Workmax payroll

    Choose when Workmax becomes your HMRC submission source, then retain the resulting reports and submission records.

Workmax employee onboarding screen for collecting personal details used in payroll recordsEmployee details ready for payroll

What you can bring across

  • ✓Employee payroll information
  • ✓PAYE details and payroll IDs
  • ✓Opening and year-to-date values
  • ✓Starter and leaver records
  • ✓Pension information
  • ✓Previous payroll reports for reference

The information available to transfer depends on what your existing provider can export.

BEFORE YOU START

Payroll buying questions, answered.

Straight answers to the questions UK employers ask before changing payroll software.

Yes. Workmax Corp | Workmax is listed on GOV.UK as payroll software recognised by HMRC for reporting PAYE information online.

Workmax uses a £25 monthly platform fee plus £2 per active employee covered by the Payroll module during the billing month. Prices exclude VAT. Ten active payroll employees cost £45 per month excluding VAT.

Yes. Workmax Payroll supports HMRC RTI actions including Full Payment Submission and Employer Payment Summary reporting where the payroll situation requires them.

Yes. Workmax produces digital payslips that employees can access through the Workmax employee experience.

Yes. Pension assessment and contribution processing can be handled as part of the payroll workflow.

Yes, when the relevant Workmax modules are enabled. Scheduling and Time Tracking are separate paid modules that connect rota, attendance and approved-hours records to payroll.

A mid-year move requires controlled employee records, payroll IDs and reconciled year-to-date values. Review the Workmax switching guide and confirm your opening-data requirements before choosing the live cutover date.

Workmax is designed primarily for UK employers managing their own workforce and payroll. High-volume bureaus should confirm that their batch-processing, adviser-access and client-management requirements fit before migrating.

UK support is included with the Workmax platform. Book a guided conversation if you need to confirm migration, data, reporting or connected-workforce requirements before starting.

VERIFIABLE DETAILS

Check the facts behind Workmax Payroll.

Review our official HMRC listing, data-hosting information and approach to retaining payroll records before you choose.

OFFICIAL HMRC LISTING

GOV.UK

HMRC-recognised payroll software

Workmax appears on HMRC’s official list of software capable of submitting PAYE information online.

View Workmax on GOV.UKExternal source

DATA LOCATION

Payroll data hosted in AWS London

Understand where Workmax stores payroll data and how encryption, backups and recovery help protect it.

Read about security and data hosting

PAYROLL RECORDS

Records retained for review

See how payroll calculations, reports and HMRC submission outcomes remain available after each completed run.

See payroll records and reporting
Run Payroll, HR and Care Operations in One Place
Workmax connects payroll, holidays, timesheets, scheduling, HR and expenses. Care providers can add visit verification, care tasks and care records when they need them.
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