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Time & AttendanceRequest a demo ↗

TIME AND ATTENDANCE, LEAVE AND PAYROLL

Time and attendance software for UK shift-based teams

Capture clock-ins, approve timesheets, manage leave and send explainable hours into payroll with connected time and attendance software for UK businesses.

Request a demo ↗See how time becomes payroll ↓
Workmax timesheet showing example worked hours and breaks.
Worked-time record · example data · Open full-size image (new tab)
  • Ready for manager review

    2 entries awaiting approval

  • 18 hours recorded

    16 regular · 2 overtime

  • Every entry, explained

    Time · Rate · Status

  • Leave management included

    Policies · Balances · Requests

From hours to approved inputs

Record time. Review it. Put approved hours to work.

One path from the employee’s working day to the manager’s decision and, when connected, the payroll run.

  1. Workmax timesheet with example hours, breaks and employee information.
    Notice the recorded hours, breaks and employee context. · Open full-size image (new tab)

    Step 1

    Record working time

    Employees record hours on mobile or desktop, including clock-in, clock-out and breaks. Configure capture methods and optional evidence around the work your team does.

  2. Workmax manager approval view with workforce exceptions requiring attention.
    Notice the review status and the detail behind the submitted time. · Open full-size image (new tab)

    Step 2

    Review, correct and approve

    Managers check missing or unusual entries, apply configured overtime and hour rules, and resolve corrections before approving time. Rejection reasons and change history keep the decision explainable.

  3. Workmax payroll readiness view with workforce inputs ready for review.
    Notice the workforce inputs available for payroll review. · Open full-size image (new tab)

    Step 3

    Use approved hours in payroll

    With Workmax Payroll, approved time and leave become inputs for the pay run. Payroll reviews those inputs before calculation and submission. Time Tracking can also be used without Payroll.

Everyday questions, clear controls

Give employees a simple route in—and managers a clear review.

Keep capture, corrections and approval responsibilities visible before the period closes.

Barista using a phone and tablet in a café.

Employee time recording

Keep working hours together

Mobile or desktop · Hours · Breaks

Café owner holding a tablet at the entrance to her workplace.

Manager review

Check exceptions before approval

Review entries · Resolve corrections · Approve time

Time off, without the back-and-forth

Give employees a clear way to request leave—and managers the context to decide.

Replace scattered holiday messages and balance questions with one place to check time off, submit a request and follow its progress.

  • See the balance before asking. Employees can check their available allowance and leave year.
  • Keep requests in one place. Submit time off and follow submitted, approved or rejected requests.
  • Make changes traceable. Keep cancellation and amendment history with the request.
See the leave-request workflow ↗
Workmax employee time-off policies and balances with example data.
Employee time off · check the available balance and policy before making a request. · Open full-size image (new tab)

Your policies, consistently managed

Set the leave rules once. Give managers a clearer approval process.

Configure how leave is recorded, then keep requests, decisions and maintained balances connected to the employee record.

  • Policies in days or hours. Configure leave years, carry-over and bank-holiday settings around your organisation’s process.
  • Clear approval ownership. Give managers the information needed to approve or reject requests, with bulk actions and decision history.
  • Keep the pay period connected. Approved leave and absence can feed the pay process when Workmax Payroll is enabled.

Included with Time Tracking. Holiday management, time-off and absence tracking are part of the module; Workmax Payroll is optional.

Workmax manager leave requests and decisions with example data.
Manager leave view · review requests and their status alongside employee leave information. · Open full-size image (new tab)
Time Tracking pricing

£25 per workspace per month + £2 per active employee.

Use Time Tracking on its own for worked time, approvals and leave. Workmax Payroll is optional and priced separately; Scheduling is a separate module for planning future rotas.

A person whose Workmax account remains active and has the relevant module enabled during the billing month. Additions are prorated from activation; deactivated users stop billing from the next billing period.

10 active employees

£45/month + VAT

£25 platform fee + £20 user charges

25 active employees

£75/month + VAT

£25 platform fee + £50 user charges

Explore pricing

Included with Time Tracking

✓Mobile and desktop time capture
✓Timesheets, work rules and approvals
✓Holiday management and time-off tracking
✓Absence records and change history

30-day standard trial · No setup fee · Monthly billing · Month-to-month with 30 days' notice

The workspace fee and Time Tracking active-user charge apply. Add Payroll only when you need payroll calculations and submissions. Prices exclude VAT.

Set up the workflow around the records you already use

Workmax configuration starts with your capture, leave and approval process rather than an invented fixed timeline.

Configure time capture

Choose entry methods, work rules, evidence controls and approval ownership.

Configure leave

Set leave years, balances, days-or-hours policies, carry-over and manager ownership.

Prepare existing data

Import supported employee data and assess existing leave-balance migration during setup.

Test one pay period

Check regular hours, overtime, a correction and approved leave before rollout.

Discuss setup and migration ↗

For care providers

Connect time records with your care-visit workflow.

For teams delivering care, explore visit-linked clock-in context and electronic visit verification (EVV) alongside the wider care workflow. Your organisation remains responsible for reviewing exceptions and deciding what the evidence demonstrates.

Explore time and visit workflows for care providers ↗
Guides and supporting product information

How mobile time tracking creates cleaner payroll inputs ↗

Follow worked time from capture through manager approval and payroll preparation.

Stop holiday requests drifting across spreadsheets ↗

Connect requests, balances, decisions and the pay-period record.

See how Workmax Payroll handles UK payroll workflows ↗

Review payroll calculations, statutory pay and HMRC reporting.

Mobile and desktop access

Capture and review records from the device suited to the task.

Connected employee records

Keep time and leave attached to the person and pay period.

Versioned change history

Retain changed fields, editor, time and correction reason.

HMRC-recognised payroll software

Recognition applies to Workmax Payroll for PAYE reporting.

Learn more ↗

Time and attendance questions

Time, leave and payroll questions

Commercial answers about capture, leave, pricing, payroll and implementation.

Can I use Time Tracking without Workmax Payroll?
Yes. Time Tracking can capture and approve worked time and administer leave without Workmax Payroll. Add Payroll when you want approved time and leave connected to payroll calculation and submission.
What is included in the £2 Time Tracking module?
The module includes timesheets, holiday management, time-off tracking, absence tracking, configured work rules and approval workflows. The required platform fee and VAT are shown separately.
Can employees request leave from mobile?
Yes. Employees can view relevant balance information, submit time-off requests and track their status from the mobile experience.
Can leave be managed in days or hours?
Yes. Workmax leave policies can be configured in days or hours, with maintained balances, leave years, carry-over and bank-holiday settings.
How are overtime and breaks handled?
Workmax supports regular time, overtime categories, break tracking and configurable daily or weekly hour controls. Employers remain responsible for choosing and reviewing the rules applied.
Can managers correct and approve timesheets?
Yes. Managers can review, reject, correct and approve submitted time. Corrections can retain the original event, editor, reason and versioned history.
Does this replace Workmax Scheduling?
No. Scheduling plans future rotas, availability and coverage. This workflow records worked time, administers leave and prepares approved records for payroll.
Does Time Tracking calculate Statutory Maternity Pay?
No. Time Tracking can maintain approved leave records. Workmax Payroll performs Statutory Maternity Pay calculations after the employer confirms eligibility, evidence and the approved leave record.
Can existing employee and leave data be imported?
Workmax supports employee-data import. Existing leave balances and history are assessed during setup so the migration route matches the available source data; an automated leave import is not assumed.
How long does implementation take?
The setup plan depends on employee data, time rules, leave policies, approval ownership and any migration work. The demo and discovery process will define the implementation plan without promising an unsuitable fixed duration.

Your next step

See one employee journey from clock-in to payroll

In your demo, we’ll show how Workmax records regular hours and overtime, handles a holiday request, supports manager approval and prepares the resulting inputs for payroll.

Request a demo ↗