Capture worked time
Record hours on mobile or desktop, with defined clock events where needed.
See how approved work reaches payroll in Workmax. Book a Workflow Demo
CONNECTED TIME, LEAVE AND PAYROLL
Turn worked hours and time off into payroll-ready inputs
Capture shifts from mobile or desktop, apply overtime and break rules, manage holiday requests and send approved hours and leave into payroll—all in one connected workflow.
Built for UK care and shift-based teams
Built for UK care and shift-based teams
Apply work rules
Keep breaks, overtime and hour limits consistent with your configured process.
Approve time and leave
Review exceptions, timesheets and holiday requests before the pay period closes.
Prepare payroll inputs
Pass approved, explainable time and leave records into Workmax Payroll.
ONE APPROVED RECORD
Stop rebuilding payroll from timesheets, messages and holiday spreadsheets
Workmax connects the records managers already need to review before payday.
Managers chase missing timesheets
Late hours, missing breaks and corrections arrive through separate forms and conversations.
Holiday approvals live elsewhere
Requests and balances become detached from the employee and the pay period they affect.
Payroll reconciles everything again
Regular hours, overtime and absence are rebuilt instead of reviewed from approved source records.
Workmax gives operations, managers and payroll one approved record of what was worked and what time was taken off.
CLOCK-IN TO PAYROLL
One connected workflow for worked time and approved leave
Scheduling plans future shifts. This workflow records what was worked, administers leave and prepares approved inputs for payroll.
1 Capture
Employees record worked time on mobile or desktop.
2 Control
Workmax applies configured overtime, break and hour-limit rules.
3 Approve
Managers review exceptions and approve timesheets.
4 Adjust
Approved holiday and absence are reflected in the pay period.
5 Prepare
Payroll receives approved, explainable inputs.
THE CONNECTED RECORD
See working time, leave and exceptions in context
Give each team the information it needs without making payroll reconstruct the same period again.
Worked-time controls
Capture and review the detail that determines approved hours.
- Mobile and desktop time entry
- Clock-in, clock-out and breaks
- Overtime and hour rules
- Corrections and approval history
Time-off controls
Keep leave decisions connected to the employee and pay period.
- Requests, balances and leave years
- Days-or-hours policies and carry-over
- Manager decisions and request history
- Approved leave prepared for payroll
ONE EMPLOYEE VIEW
See the working-time record before payroll does
Review recorded hours, breaks, overtime, approved time off and exceptions before the period becomes a payroll input.
See regular hours, overtime, breaks and rates together.
Keep accepted leave visible in the same employee workflow.
Focus manager effort on missing or unusual records.
Prepare an approved total without hiding its source.
WORKED-TIME CONTROL
Capture and approve worked time without chasing every entry
Give employees a practical capture route and managers the controls needed to resolve exceptions.
Use mobile, desktop or defined clock events.
Optionally require event location, radius or photo evidence.
Use reminders, rejection reasons and traceable corrections.
Approve individually, in bulk or with configured auto-approval.
EMPLOYEE TIME OFF
Let employees manage time off without chasing a manager
Employees can check their available balance, understand their leave year and submit or track requests from one place.
Employees can see the balance and leave year available to them.
Submitted, approved and rejected requests remain visible.
Requests no longer need to live in messaging apps or inboxes.
Keep request, cancellation and amendment history explainable.
MANAGER LEAVE CONTROL
Make consistent leave decisions with the right information in view
Configure how leave is recorded, give managers the information needed to decide and preserve an explainable history for payroll.
Configure days or hours, leave years, carry-over and bank holidays.
Support manager decisions, bulk actions and request history.
Keep maintained balances connected to employee records.
Pass approved leave and absence records into the pay process.
A REAL PAY-PERIOD STORY
Friday afternoon without the payroll scramble
A care worker records 32 regular hours and four overtime hours. They also have one approved holiday day. Their manager reviews one missing break, approves the correction and confirms the leave record. Payroll receives the approved hours and absence information without rebuilding the week from separate systems.
Employee
Knows what hours and leave were recorded.
Manager
Reviews the exception instead of checking every entry.
Payroll
Receives approved inputs with a traceable history.
Owner
Gets fewer disconnected corrections and less administration.
PRODUCT PROOF
Follow the record through Workmax
Each screen supports a specific decision in the connected workflow.
Mobile capture
Defined clock-in context for work away from a desk.
Timesheet exception
Worked hours, rates and status ready for manager review.
Leave request
Employee request and balance held with the workforce record.
Manager leave view
Absence information visible for an informed decision.
Payroll handoff
Approved workforce inputs ready for payroll review.
Mobile and desktop access
Capture and review records from the device suited to the task.
Connected employee records
Keep time and leave attached to the person and pay period.
Versioned change history
Retain changed fields, editor, time and correction reason.
Recognition applies to Workmax Payroll for PAYE reporting.
IMPLEMENTATION AND MIGRATION
Set up the workflow around the records you already use
Workmax configuration starts with your capture, leave and approval process rather than an invented fixed timeline.
Configure time capture
Choose entry methods, work rules, evidence controls and approval ownership.
Configure leave
Set leave years, balances, days-or-hours policies, carry-over and manager ownership.
Prepare existing data
Import supported employee data and assess existing leave-balance migration during setup.
Test one pay period
Check regular hours, overtime, a correction and approved leave before rollout.
CLEAR MODULE PACKAGING
Start with the connected workflow your team needs
Time Tracking already includes worked-time and time-off functionality. Add Payroll when you want those approved records connected to the pay run.
Time Tracking
Included · £2 per active user/monthTimesheets, holiday management, time-off and absence tracking, work rules and approvals.
Workmax Payroll
Optional · £2 per active user/monthPayroll calculations, statutory pay processing and HMRC submissions.
Simple Time Tracking pricing
£25 per workspace per month + £2 per active user.
Pay a £25 monthly platform fee, then £2 for each active user with Time Tracking enabled. Prices exclude VAT.
A person whose Workmax account remains active and has the relevant module enabled during the billing month. Additions are prorated from activation; deactivated users stop billing from the next billing period.
10 Time Tracking users
£45/month + VAT
£25 platform fee + £20 user charges
25 Time Tracking users
£75/month + VAT
£25 platform fee + £50 user charges
Included with Workmax Time Tracking
✓Mobile and desktop time capture
✓Timesheets, work rules and approvals
✓Holiday management and time-off tracking
✓Absence records and change history
30-day standard trial · No setup fee · Monthly billing · Month-to-month with 30 days' notice
Workmax Payroll is optional and priced separately. The required platform fee and active-user charge are shown above. Prices exclude VAT.
Related guidance
Plan the process around the product
Practical guidance for the timesheets & leave workflows care providers need to get right.
Time capture guide
How mobile time tracking creates cleaner payroll inputs
Follow worked time from capture through manager approval and payroll preparation.
Read the guideHoliday workflow
Stop holiday requests drifting across spreadsheets
Connect requests, balances, decisions and the pay-period record.
Read the guidePayroll recognition
See how Workmax Payroll handles UK payroll workflows
Review payroll calculations, statutory pay and HMRC reporting.
Read the guideCONNECTED WORKFORCE INPUTS
Time, leave and payroll questions
Commercial answers about capture, leave, pricing, payroll and implementation.
Yes. Time Tracking can capture and approve worked time and administer leave without Workmax Payroll. Add Payroll when you want approved time and leave connected to payroll calculation and submission.
The module includes timesheets, holiday management, time-off tracking, absence tracking, configured work rules and approval workflows. The required platform fee and VAT are shown separately.
Yes. Employees can view relevant balance information, submit time-off requests and track their status from the mobile experience.
Yes. Workmax leave policies can be configured in days or hours, with maintained balances, leave years, carry-over and bank-holiday settings.
Workmax supports regular time, overtime categories, break tracking and configurable daily or weekly hour controls. Employers remain responsible for choosing and reviewing the rules applied.
Yes. Managers can review, reject, correct and approve submitted time. Corrections can retain the original event, editor, reason and versioned history.
No. Scheduling plans future rotas, availability and coverage. This workflow records worked time, administers leave and prepares approved records for payroll.
No. Time Tracking can maintain approved leave records. Workmax Payroll performs Statutory Maternity Pay calculations after the employer confirms eligibility, evidence and the approved leave record.
Workmax supports employee-data import. Existing leave balances and history are assessed during setup so the migration route matches the available source data; an automated leave import is not assumed.
The setup plan depends on employee data, time rules, leave policies, approval ownership and any migration work. The demo and discovery process will define the implementation plan without promising an unsuitable fixed duration.
Care-workforce demo
See one employee journey from clock-in to payroll
In your demo, we’ll show how Workmax records regular hours and overtime, handles a holiday request, supports manager approval and prepares the resulting inputs for payroll.
We’ll focus the demo on your current timesheet, holiday and payroll process.