Translate your rules into visible requirements
Apply reusable profiles by location, department, role or named employee instead of treating every worker identically.
See how approved work reaches payroll in Workmax. Request a Workflow Demo
CARE COMPLIANCE SOFTWARE · ENGLAND
See every workforce compliance gap before it becomes operational risk
Turn organisational training rules, safer-recruitment checks, evidence, reminders and workforce actions into one visible compliance workflow for care providers in England.
England care-provider focus · £25/month platform + £3 HR + £2 Compliance per active user · Prices exclude VAT
England care-provider focus · £25/month platform + £3 HR + £2 Compliance per active user · Prices exclude VAT
Separate evidence from verification
See what is required, submitted, verified, current or waiting for an authorised decision.
Give every gap an owner
Route missing, overdue, expiring and rejected records to the employee, manager or training administrator.
Keep the current record exportable
Export the matrix, action list and completion history for operational review and audit support.
THE WORKFORCE-EVIDENCE GAP
Stop rebuilding the compliance picture from spreadsheets, inboxes and paper files.
A workforce can look complete at organisation level while one service, role or worker still has an unresolved requirement. Workmax makes the organisation’s configured rules and current evidence easier to review.
Every service keeps a different spreadsheet
Locations and teams interpret the same policy differently, so central reporting starts with inconsistent records.
Expiry dates become last-minute work
Managers discover an expiring course or check only when a rota, audit or commissioner request makes it urgent.
Evidence arrives without an owner
Certificates and documents are collected, but nobody can quickly see which item needs review, rejection or follow-up.
A percentage hides the real decision
A red or green total does not explain what is required, what was submitted, who verified it or what remains unresolved.
Workmax exposes requirements, evidence and risk. Your authorised managers remain responsible for suitability, deployment and regulatory decisions.
Give compliance leads one place to review risk
Bring current records and the actions needing attention into a focused operational view.
Keep evidence review with an authorised person
Workmax records the workflow; it does not authenticate an uploaded document or make the suitability decision.
Make requirements explainable across services
Use shared starting points while each organisation retains responsibility for its services, roles and policies.
ONE EXPLAINABLE WORKFLOW
Define, assign, monitor and resolve requirements without hiding the decision.
Start from reusable care-sector guidance, then adapt requirements to your organisation, services, roles and policies. Templates support configuration; they do not declare what is legally required for every worker.
1 Define the rationale
Record whether a requirement comes from policy, legislation, a regulator, commissioner, insurer or risk assessment, with review dates and references.
2 Apply it to the workforce
Assign profiles to locations or services, departments, job roles and specific employees.
3 Monitor the live position
Compare current, expiring, overdue, missing and awaiting-verification records across the configured workforce.
4 Resolve the action
Send reminders, collect evidence, verify or reject it, and record supported exemptions or equivalent training.
5 Report the current record
Export the current matrix, action list and completion history for authorised operational and audit review.
ONE CONNECTED RECORD
One view of workforce compliance
Move between the four views that turn organisational requirements into current evidence and accountable action.
Configure who receives each requirement and why it applies, rather than calling the same course universally mandatory for every worker.
Use services or locations, departments, job roles and named employees. Keep policy, regulator, legislation, commissioner, insurer or risk-assessment context with the requirement.
TRUST AND RESPONSIBILITY
Keep permissions, evidence and human judgement in the design
Compliance software can organise the record and surface risk. It does not replace the provider’s legal, regulatory or professional responsibility.
Scoped access
Use administrator controls and manager-scoped views so workforce information is not treated as universally visible.
Audit-supporting events
Retain available verification, rejection, reminder, completion and adjustment events with relevant actor and date context.
Evidence minimisation
Avoid storing a full check document where the authorised outcome and dates are sufficient for organisational policy.
No automated suitability claim
Managers use the available record and their own controls to make suitability and deployment decisions.
ONE EXPIRING COURSE
Follow the risk from warning period to an authorised deployment decision
Workmax exposes the requirement, evidence and unresolved risk. The provider decides whether the person is suitable and may work.
- 01
Expiry warning
The course enters the configured warning period.
- 02
Reminder sent
Employee and manager reminders are recorded.
- 03
Evidence submitted
New evidence enters the authorised review queue.
- 04
Manager verifies
An authorised user accepts or rejects the evidence.
- 05
Record updated
Status and history update; the provider retains the deployment decision.
Simple Compliance pricing
£25 per workspace per month + £5 per active user.
Pay a £25 monthly platform fee, then £3 for HR and £2 for Compliance per active user. Prices exclude VAT.
A person whose Workmax account remains active and has the relevant module enabled during the billing month. Additions are prorated from activation; deactivated users stop billing from the next billing period.
50 Compliance users
£275/month + VAT
£25 platform fee + £250 user charges
150 Compliance users
£775/month + VAT
£25 platform fee + £750 user charges
Included with Workmax HR + Compliance
✓Training matrices and requirement profiles
✓Safer-recruitment and statutory-check oversight
✓Evidence review, reminders and action queues
✓Current matrix, action and completion-history exports
30-day standard trial · No setup fee · Monthly billing · Month-to-month with 30 days' notice
HR is required for Compliance, and training requirements, evidence and refresher workflows are included. Payroll, Scheduling and other Workmax modules remain optional and are priced separately.
ONE CONNECTED WORKFORCE RECORD
HR is required. Training is included.
HR is required because Compliance uses the employee, role, department, manager and document record. Training requirements, evidence and refresher workflows are included with Compliance; Onboarding and Scheduling remain optional.
SETUP AND GOVERNANCE
Configure one representative service before expanding the matrix
- 01
Agree the requirement model
Confirm services, locations, departments, roles, courses, checks, owners, validity periods and evidence rules.
- 02
Prepare active workforce records
Import or review active people, reporting lines and the current evidence your organisation chooses to retain.
- 03
Test one service end to end
Validate assignment, reminders, evidence review, adjustments, manager scope and exports with authorised users.
REQUIREMENTS, EVIDENCE AND RESPONSIBILITY
Compliance software questions from care providers
Pricing, scope and responsibility questions from care providers in England.
The module includes organisational training requirement profiles, workforce matrices, safer-recruitment check oversight, reminders, evidence review, action queues, supported compliance adjustments and current operational exports.
No. Your organisation defines what applies using services or locations, departments, job roles and specific employees. Reusable care-sector catalogue entries are guidance and must be reviewed against your services, policies and current requirements.
Required means your organisation assigned the requirement. Submitted means evidence is awaiting review. Verified means an authorised user accepted it. Current means the accepted record remains within its configured validity period.
Workmax provides central safer-recruitment and statutory-check oversight, including an SCR-style view where a service in England requires that record. Your organisation remains responsible for deciding the correct framework, checks and evidence.
No. Workmax can record information, dates, evidence and an authorised review decision. It does not independently authenticate an uploaded document or perform the underlying statutory check.
Care-workforce demo
Give registered managers and compliance leads one current action view.
Book a focused walkthrough of requirement profiles, the workforce matrix, safer-recruitment checks, evidence review, reminders, manager scope and current reporting.
Real Workmax screens · Synthetic demonstration data · No generic compliance guarantee