Coverage is hard to read
Demand, assigned visits, leave, availability, and budget pressure are reviewed in separate views.
See how approved work reaches payroll in Workmax. Book a Workflow Demo
HOME CARE AND DOMICILIARY OPERATIONS
Connect home-care visits, workforce records and payroll
Home care agency software for UK providers that connects care plans, scheduled visits, EVV, task evidence, operational exceptions, workforce records and payroll-ready hours.
Care, HR and payroll together
Transparent monthly pricing
HMRC-recognised payroll
UK-based support
THE OWNER-OPERATOR PROBLEM
Your agency cannot scale if every answer depends on a spreadsheet or phone call.
When rotas, care evidence, staff records, incidents, costs, and payroll live in different systems, managers become the integration layer.
Workmax gives agency leaders one operating record from care demand and staffing through to approved hours and payroll.
Managers carry the workflow
The office spends the day chasing carers, correcting records, and explaining the same exception to several teams.
Workforce records drift
Onboarding, right-to-work documents, roles, leave, mileage, and pay information lose touch with the rota.
Growth adds more admin
More clients and carers create more handoffs unless the care, people, and payroll records are connected.
Less chasing. Cleaner records. Faster pay runs.
Stop chasing the truth
Use mobile visit records, task outcomes, and exception notes instead of relying on messages after the shift.
Cleaner timesheets
Verified visits and approved shifts reduce manual timesheet reconstruction.
One place for care-team admin
Keep onboarding, right-to-work checks, documents, leave, expenses, and payslips organised.
Payroll in the same workflow
Run payroll, payslips, RTI, and pension-ready records from connected operational data.
Agency workflow
See the agency workload, cost pressure, and approvals in one flow
Give owners and managers a clearer route from daily workload to rota cost and approved hours.
Workmax product view · demonstration data
Live UI
What this view proves
Pending shifts, timesheets, and expenses are brought into one manager view.
Each queue links directly to the work that needs review.
The dashboard prioritises operational action rather than passive reporting.
ONE VIEW FOR THE AGENCY
Run the business without losing the care detail.
Workmax connects the commercial and operational questions agency leaders ask every day with the visit and workforce evidence behind the answer.
Coverage and capacity
Compare planned demand, rota coverage, staff availability, and the visits that still need attention.
People readiness
Keep onboarding, documents, roles, departments, leave, expenses, and employee self-service close to daily operations.
Care governance
Review visit evidence, task outcomes, incidents, escalations, and follow-ups without rebuilding the story.
Pay and cost control
Approve work before payroll and keep scheduling, time, mileage, and pay information in the same platform.
A PLATFORM YOU CAN CHECK
Clear product, pricing, and payroll foundations.
Without approved customer case studies, we focus on evidence you can verify directly in the product and public records.
HMRC-recognised payroll
Workmax is recognised by HMRC and supports RTI within the connected platform.
View Workmax on GOV.UKTransparent module pricing
Choose only the care and workforce modules your agency needs, with no setup fee.
UK-hosted records and UK support
Encrypted AWS London infrastructure is backed by UK-based product support.
A CONTROLLED MOVE
Replace handoffs in stages, not all at once.
Start with the workflow creating the most admin, validate it with a working team, then connect the next part of the agency.
- Step 1
Choose the first workflow
- Step 2
Prepare the operating data
- Step 3
Validate roles and approvals
- Step 4
Expand the connected record
PRICING THAT SCALES WITH THE TEAM
One platform fee. Add only the modules you use.
Combine Care & EVV, HR, scheduling, time tracking, expenses, and payroll without paying for a collection of separate systems.
Platform
£25/ workspace / month
Required workspace, support and account infrastructure
Care & EVV
£5/ active user / month
Care plans, visit execution, EVV, tasks and alerts
Optional modules
From £2/ active user / month
Add payroll, scheduling, time tracking, expenses or HR
Worked example
A 10-person care team using Care & EVV, HR and Payroll is approximately £125 per month, including the £25 platform fee. Excluding VAT. No setup fees or long-term contract. Save 15% with annual billing.
Care operations resources
Explore the workflow from risk to payroll.
Calculators, guidance, and workflow pages help you quantify risk and see how care records move into approved pay before a tailored Workmax demo.
01
See the connected Workmax platform
Start with the broad care-workforce route from rota through HR, approved time and payroll.
Open resource02Organise care-worker HR records
Connect employee records, onboarding, documents, leave and payroll handoffs.
Open resource03Build covered, cost-aware care rotas
Plan shifts, review availability and budget context, resolve gaps and publish one current schedule.
Open resource04Approve timesheets and leave inputs
Connect worked hours, holidays and approved leave records to the payroll workflow without rebuilding them.
Open resourceEVV, TIMESHEETS, AND PAYROLL
Home Care Agency FAQs
Common questions from home care agencies.
Workmax helps reduce paper timesheet dependency by connecting scheduled visits, mobile activity, approved shifts, and payroll-ready records.
Yes. Exceptions such as no access, missed visits, skipped tasks, incidents, and notes can be captured for manager review.
Yes. Workmax includes workforce records such as onboarding, documents, leave, expenses, mileage, payslips, and employee self-service.
Yes. Workmax supports UK payroll workflows including payslips, RTI submissions, and pension-ready records.
Workmax connects scheduling, staff availability, approved work, and payroll inputs so managers can review coverage and cost with more of the underlying context in one place.
Yes. Workmax uses module pricing, so an agency can start with the workflow it needs and add Care & EVV, HR, scheduling, time tracking, expenses, or payroll as required.
UK-based support can help with workspace setup, care workflow configuration, data preparation, payroll questions, and a staged rollout.
Tailored care workflow demo
See how Workmax would run across your whole agency.
Show us where care operations, staffing, and payroll disconnect today. We will build the demo around the handoffs costing your managers the most time.