At Workmax, we understand that compliance is the most critical part of your payroll. Our platform is built specifically for the UK market, adhering to all HMRC regulations and The Pensions Regulator requirements.
HMRC Recognition (RTI)
Workmax is an HMRC-recognised payroll software provider. This means our software has been tested and verified to meet HMRC's stringent requirements for Real Time Information (RTI) submissions.
- Full Payment Submission (FPS): Automatically submitted to HMRC on or before every payday.
- Employer Payment Summary (EPS): Handled automatically when you have no employees to pay or need to reclaim statutory payments.
- National Insurance & PAYE: Precise calculations based on the latest HMRC tax tables and NI thresholds.
- Direct Communication: Our platform communicates directly with HMRC's systems via secure APIs, providing instant submission confirmations.
Pension Auto-Enrolment
We take the complexity out of workplace pensions, ensuring you meet your legal duties as an employer under The Pensions Regulator (TPR).
- Employee Assessment: Automatic assessment of every employee (Eligible Jobholder, Non-eligible Jobholder, or Entitled Worker) every pay run.
- Direct Integration: Seamless data transfer to major pension providers including NEST, Smart Pension, and People's Pension.
- Opt-outs & Ceasations: Handled automatically within the platform, adjusting contributions instantly.
- Triennial Re-enrolment: Built-in reminders and automated processing for your three-yearly re-enrolment duties.
Construction Industry Scheme (CIS)
For businesses in the construction sector, Workmax provides full CIS compliance to manage subcontractors and monthly returns.
- Subcontractor Verification: Verify subcontractors directly with HMRC through our interface.
- Monthly Returns: Automatic generation and submission of your CIS300 monthly returns.
- Payment & Deduction Statements: Digital statements generated and sent to subcontractors automatically.
- Reverse Charge VAT: Properly handled for all construction-related payments and invoices.
Statutory Payments & Compliance
Workmax automates the calculation and recovery of all UK statutory payments, ensuring you pay exactly what is required and reclaim what you're owed.
- Statutory Sick Pay (SSP): Automatic calculation based on qualifying days and waiting periods.
- Statutory Parental Pay: Handling for SMP, SPP, SAP, ShPP, and SPBP (Parental Bereavement Pay).
- Minimum Wage Monitoring: Real-time alerts if an employee's pay falls below the National Minimum Wage or National Living Wage.
- Student Loan Repayments: Automated deductions for Plan 1, Plan 2, Plan 4, and Postgraduate loans based on HMRC notices.
2026/27 Tax Year Readiness
We stay ahead of legislative changes so you don't have to. Workmax is already updated with the latest thresholds, rates, and rules for the 2026/27 tax year, including:
- Updated Income Tax bands and personal allowances.
- New National Insurance thresholds for employers and employees.
- The latest National Living Wage and National Minimum Wage rates.
- Automatic tax code updates via HMRC's P6, P9, and Data Provisioning Service (DPS).
Data Security & GDPR
Compliance extends beyond payroll to how we handle your sensitive data.
- ICO Registered: Workmax is registered with the Information Commissioner's Office (ICO).
- GDPR Compliant: Strict data processing agreements and privacy controls to protect your employees' personal information.
- Secure UK Hosting: All payroll data is stored on secure UK-based servers (AWS London region).
If you have specific compliance questions or need documentation for an audit, please contact our compliance team at compliance@workmax.co.uk.
