Reporting arrives late
Group oversight depends on spreadsheets and summaries prepared after the operational moment has passed.
See how approved work reaches payroll in Workmax. Book a Workflow Demo
MULTI-SITE CARE OPERATIONS + GOVERNANCE
See What's Happening Across Every Care Location Before Problems Spread
Give managers visibility across locations, carers, visits, incidents, timesheets, workforce records, and payroll readiness in one connected care operations platform.
Cross-location visibility
Consistent incident review
Connected workforce records
HMRC-recognised payroll
WHEN EACH LOCATION RUNS ITS OWN VERSION
Group leaders see totals. The operational reasons stay local.
Different visit records, incident processes, workforce files, and payroll checks make it difficult to compare sites or intervene before a local issue spreads.
Workmax standardises the core care and workforce record while keeping the location detail managers need to act.
Evidence is inconsistent
Locations record tasks, incidents, acknowledgements, and follow-ups in different ways.
People records fragment
Roles, departments, onboarding, documents, leave, and pay information become harder to govern across teams.
Payroll repeats local checks
Hours and exceptions are reviewed differently at each site before group payroll can begin.
Standardise the work without losing local detail
See across locations
Track visits, carers, incidents, timesheets, and workforce records across locations.
Standardise care evidence
Use shared visit verification, task records, care profiles, and incident workflows.
Surface what needs review
Surface open incidents, escalations, follow-ups, and payroll readiness for review.
Pay from cleaner inputs
Keep approved hours, pay data, payslips, RTI, and pension-ready records in the same system.
Multi-site workflow
From local care activity to group-level visibility
Standardise visit records, workforce admin, incidents, timesheets, and payroll across care locations.
Workmax product view · demonstration data
Live UI
What this view proves
Pending setup, requests, timesheets, and expenses share one leadership view.
The dashboard directs managers to action queues rather than static reports.
Upcoming workforce events stay visible beside day-to-day operations.
STANDARDISE WITHOUT FLATTENING THE DETAIL
Give local managers ownership and group leaders visibility.
Workmax keeps core workflows consistent across locations while preserving the visit, incident, staff, and approval context behind group-level status.
Group operations
Review location status, visits, carers, timesheets, incidents, and payroll readiness from a connected platform.
Local management
Keep responsibility for day-to-day visits, exceptions, incident acknowledgement, and follow-up close to the site.
People governance
Use consistent roles, departments, onboarding, documents, leave, and employee records across teams.
Central payroll
Bring approved work and reviewed exceptions into a more consistent payroll preparation process.
GROUP-LEVEL ASSURANCE
Make the underlying record easier to inspect.
Group visibility should lead back to the local care, workforce, and approval evidence—not a summary nobody can explain.
Consistent incident states
Every site can use the same incident states, acknowledgement, and follow-up model.
HMRC-recognised payroll
Workmax is recognised by HMRC and supports RTI within the connected payroll workflow.
View Workmax on GOV.UKUK-hosted infrastructure
Care, employee, and payroll records use encrypted infrastructure hosted in the AWS London region.
ROLLOUT WITH CONTROL
Prove the operating model before every site adopts it.
A multi-site rollout starts with governance, a representative location, and clear ownership for group and local decisions.
- Step 1
Define the group standard
- Step 2
Pilot a representative site
- Step 3
Validate local and central roles
- Step 4
Roll out in waves
PREDICTABLE GROUP PRICING
Add active users and modules without a hidden site fee.
Workmax uses a platform fee plus active-user module pricing, making the care, workforce, and payroll scope easier to model across locations.
Platform
£25/ workspace / month
Required workspace, support and account infrastructure
Care & EVV
£5/ active user / month
Care plans, visit execution, EVV, tasks and alerts
Optional modules
From £2/ active user / month
Add payroll, scheduling, time tracking, expenses or HR
Worked example
A 10-person care team using Care & EVV, HR and Payroll is approximately £125 per month, including the £25 platform fee. Excluding VAT. No setup fees or long-term contract. Save 15% with annual billing.
VISIBILITY, GOVERNANCE, AND PAYROLL
Multi-Site Care Group FAQs
Common questions from multi-site care providers.
Yes. Workmax is designed to keep visits, carers, incidents, timesheets, workforce records, and payroll connected across teams.
Yes. Incident status, severity, follow-up requirements, and acknowledgement can be reviewed in one place.
Yes. Verified visits and approved shifts can support cleaner timesheets before payroll.
Yes. Workmax includes workforce records, documents, onboarding, leave, payslips, and employee self-service.
Yes. The workflow can keep local visit, incident, workforce, and approval responsibilities visible while giving group teams a connected view across locations.
Define the group standard, pilot a representative location, validate local and central responsibilities, then roll out to sites in controlled waves.
Workmax pricing uses a monthly platform fee plus active-user module charges. The canonical pricing page shows the current module rates and annual billing discount.
Tailored care workflow demo
See local care activity become group-level control.
Bring your location structure and the reports or handoffs that fail today. We will tailor the demo around local ownership, group oversight, and payroll readiness.