Workmax pricing
Start with what your team needs.
Payroll for 10 employees is £20/month + VAT. Add HR, rotas or time tracking when you need them. There is no platform fee.
30-day standard trial · UK-based human support · Monthly billing with 30 days’ notice
Inside Workmax
Three ways to get started
Monthly examples for 10 active users, excluding VAT. Choose a starting point, then adjust it below.
Payroll
Run UK payroll and send payslips.
£20/month + VAT
Includes Payroll. No platform fee.
Rotas and time
Plan shifts, record hours and approve timesheets.
£20/month + VAT
Includes Scheduling + Time Tracking. No platform fee.
Connected workforce
Bring payroll, HR, rotas and worked hours together.
£60/month + VAT
Includes Payroll + HR + Scheduling + Time Tracking. No platform fee.
HR is available on its own. Care providers can add Care & EVV and Compliance below.
Make it fit your team
Your estimate includes only the modules selected below. There is no platform fee.
Estimated monthly cost
£20
Billed monthly · Prices exclude VAT
Monthly rate breakdown
30-day standard trial · Month-to-month with 30 days' notice
Request a 15-minute walkthroughWe’ll contact you to agree a time and focus on your team’s needs.
Explore the payroll demo firstSimple Pricing
No platform fee. Pay per active user for your selected modules. Prices exclude VAT.
Your potential savings
What could Workmax save you?
10 active team members · Monthly billing
Payroll
£1,060.00 / year
Potential savings value after paying for Workmax.
52 admin hours freed up each year
- Value of time saved
- £1,300.00
- Software bills you stop paying
- +£0.00
- Your Workmax subscription
- −£240.00
Illustrative example: 1 admin hour saved per week at £25.00/hour, over 52 weeks. Time saved is capacity freed up, not necessarily money off your wage bill.
Adjust your estimate
Starting figures are illustrative assumptions, not measured Workmax results. Change every figure to reflect your team.
Enter hours across your whole team, not per employee. Count each activity and each cancelled software bill once. Allocate a shared bill between workflows if needed.
View results ↑Your selected modules, team size and billing choice stay the same.
See the full calculation
- Payroll preparation52 hours reclaimed / year
- £1,300.00
- Total annual time value
- £1,300.00
- Software costs replacedOnly expenditure you will discontinue
- £0.00
- Workmax subscriptionPrices exclude VAT
- −£240.00
- Estimated annual net value
- £1,060.00
Software bills alone: £240.00 / year more. This excludes the value of time saved.
For each included workflow: weekly team hours × expected reduction ÷ 100 × working weeks = annual hours reclaimed. Hours reclaimed × hourly employment cost = annual time value. Monthly software costs replaced × 12 = annual software savings.
Annual net value = annual time value + annual software savings − annual Workmax subscription. Monthly billing is annualised over 12 months; annual billing uses the discounted annual total. Team size changes subscription cost, not the team-wide hours you enter.
Only Payroll, HR, Time Tracking and Scheduling have time-saving scenarios here. Other selected modules remain in the subscription cost, with no assumed savings. We do not assign a value to retention, avoided penalties or payroll errors. Currency amounts are rounded to pence; displayed hours are rounded to two decimal places.
Time value represents capacity released, not necessarily a reduction in your wage bill. This is an illustrative estimate of ongoing annual value, not a guarantee. It excludes one-off switching costs. Enter software costs excluding VAT to match Workmax pricing.
Estimates are not guaranteed. Prices exclude VAT and one-off switching costs.
What’s included in your estimate
The selected modules make up your total. There is no platform fee. Optional modules are charged only when enabled.
| Module and features | Per active user/month | Your selection |
|---|---|---|
| Payroll UK Tax/NI calculations, RTI filings and payslips | £2 | Included |
| HR Employee records, right-to-work documents and self-service | £2 | Optional |
| Time Tracking Clock events, leave administration and approved timesheets | £1 | Optional |
| Scheduling Rotas, shift patterns and coverage | £1 | Optional |
| Expenses Receipt uploads and reimbursement workflows | £1 | Optional |
| Compliance Training requirements, recruitment checks and evidence. Requires HR. | £1 | Optional |
| Care & EVV Care plans, visit tasks, electronic visit verification and alerts | £5 | Optional |
Monthly rates shown before any annual discount. Prices exclude VAT. Compliance requires HR.
A person whose Workmax account remains active and has the relevant module enabled during the billing month. Additions are prorated from activation; deactivated users stop billing from the next billing period.
UK-based human support is included.
Contact us through in-app Help and continue the conversation when it suits you.
Considering Workmax? Book a payroll walkthrough or use the contact form to speak with the team before signing up.
Choose the workflow
Go deeper without losing the connected record.
Care operations
Run a home-care agency
Connect care plans, scheduled visits, EVV, task evidence and operational exceptions.
ExplorePeople records
Organise care-workforce HR
Keep care-worker records, documents, onboarding, leave and payroll handoffs together.
ExploreTime and leave
Approve timesheets and leave
Approve timesheets, keep holiday and leave records current, and prepare cleaner payroll inputs.
ExploreCOMMON INQUIRIES
Frequently Asked Questions
Common questions about Workmax pricing.
How is pricing calculated?
Pricing is per active user for each enabled module, with no platform fee. Care & EVV is £5, HR is £2, Payroll is £2, and Scheduling, Time Tracking, Expenses and Compliance are each £1 per active user per month. Compliance requires HR, making the combined user charge £3. Prices exclude VAT.
Do I need to be a care provider to use Workmax?
No. Workmax is built especially well for care operations, but any UK business can use the payroll, HR, time tracking, holidays, scheduling and expenses modules. Care providers can add Care & EVV for visit verification, care tasks and care records.
Can I switch between monthly and annual billing?
Annual billing gives you 15% off. Any billing change is confirmed before it takes effect.
What happens if my employee count changes?
A person whose Workmax account remains active and has the relevant module enabled during the billing month. Additions are prorated from activation; deactivated users stop billing from the next billing period.
Can I upgrade or downgrade at any time?
Absolutely. Upgrades take effect immediately. Downgrades take effect at the start of your next billing period on the 6th of the month for monthly plans.
Do I have to sign a long-term contract?
No. Month-to-month with 30 days' notice.
Are there any hidden fees?
Prices exclude VAT. There is no setup fee, per-pay-run charge or per-visit charge for Care & EVV users.
Is there a free trial?
Yes. The standard trial is 30 days.
What payment methods do you accept?
We accept all major credit and debit cards including Visa, Mastercard, and Amex. For Enterprise plans, we can arrange invoice billing.