1
Disconnected
Schedules, attendance records and payroll live separately.
With Workmax
One record connects scheduled and completed work.
WORKFORCE OPERATIONS + PAYROLL
Connect approved work to payroll.
Workmax connects your people, rotas, recorded hours and UK payroll, so managers can review approved work before payday without rebuilding it across separate systems.
People · Rotas · Approved hours · Payroll
Stage 01
Scheduled work
Plan visits or shifts, assign the right person and keep the agreed work visible.
Stage 02
Verified attendance
Capture time, location, tasks, notes and outcomes from the field.
Stage 03
Manager approval
Review exceptions and approve one traceable record before payroll.
Stage 04
Payroll review
Check approved inputs, calculations and submission readiness in one place.
THE COMMERCIAL DIFFERENCE
Stop rebuilding the same week in separate systems.
When schedules, attendance and payroll records split apart, managers spend payday reconciling work that has already happened. Workmax keeps the handoffs visible and controlled.
2
Disconnected
Hours are exported or rebuilt in spreadsheets.
With Workmax
Approved hours enter payroll review.
3
Disconnected
Missing time or work records are discovered late.
With Workmax
Exceptions are visible before payroll.
4
Disconnected
Managers and payroll teams reconcile different records.
With Workmax
Both teams work from a traceable source.
| When systems are disconnected | With Workmax |
|---|---|
| Schedules, attendance records and payroll live separately. | One record connects scheduled and completed work. |
| Hours are exported or rebuilt in spreadsheets. | Approved hours enter payroll review. |
| Missing time or work records are discovered late. | Exceptions are visible before payroll. |
| Managers and payroll teams reconcile different records. | Both teams work from a traceable source. |
FROM WORK TO PAYROLL
Four controlled stages. One traceable work record.
Follow one care workflow from scheduled visit to payroll. Care is the detailed example here, but the same scheduling, attendance, approval and payroll controls support other shift-based and mobile teams.
01 · Visit evidence
Know what work was completed.
Connect scheduled visits or shifts with actual attendance, location evidence, tasks, notes and outcomes. Managers can compare what was planned with what happened without piecing the record together from messages.
02 · Exception review
Resolve exceptions before payroll.
Surface missed work, late attendance, incomplete records, incidents and approval gaps while managers can still investigate them. The operational context stays attached to the work instead of becoming a payroll mystery.
03 · Approved inputs
Turn approved work into payroll inputs.
Bring approved hours, travel, mileage, overtime, sleep-ins, allowances and variable rates into a controlled payroll review. Payroll users can see the approved source and still decide what enters the final calculation.
04 · UK payroll
Complete UK payroll.
Calculate pay, review changes, produce payroll documents and complete FPS or EPS actions from the same platform. Managers provide cleaner records; payroll owners keep control of the final pay run.
WHY WORKMAX
Why Workmax instead of separate workforce and payroll systems?
Workmax connects the work record without removing the checks that managers and payroll owners need.
- Operations and payroll share the same workforce records.
- Approved hours remain traceable to the work that created them.
- Managers can resolve operational exceptions before payday.
- Payroll users still review and control the final calculation.
- Employers can start with the modules they need.
Choose the workflow
Go deeper without losing the connected record.
Care operations
Run a home-care agency
Connect care plans, scheduled visits, EVV, task evidence and operational exceptions.
ExplorePeople records
Organise care-workforce HR
Keep care-worker records, documents, onboarding, leave and payroll handoffs together.
ExploreTime and leave
Approve timesheets and leave
Approve timesheets, keep holiday and leave records current, and prepare cleaner payroll inputs.
ExploreProduct evidence you can verify
HMRC-recognised payrollOnline PAYE reporting supported through recognised payroll softwareDocumented security controlsEncryption, access, backup and recovery controls described in the Trust & Legal CentreiOS and AndroidMobile access for workers, managers and payroll users in the fieldReal product screensThe workflows on this page use genuine Workmax product captures
UK PAYROLL CONNECTIONS
Complete payroll without losing the specialist connections you need.
Workmax supports HMRC reporting and workplace pension workflows alongside the workforce records used to prepare payroll.
Supported pension workflows and exports vary by provider.
WORKFORCE OPERATIONS, APPROVALS AND PAYROLL
Questions before you connect approved work to payroll
Practical answers for UK employers deciding whether to connect work records, approvals and payroll in Workmax.
How does approved work reach payroll?
Scheduled visits or shifts, clock events, tasks, notes and approved timesheets create a cleaner work record. Managers resolve exceptions and approve the hours before payroll users review the inputs and complete the calculation.
Can managers check exceptions before payroll?
Yes. Workmax helps surface missing records, late starts, skipped tasks, incidents and approval gaps before they become pay questions. Managers review the operational evidence while payroll users retain control of the pay run.
Can mobile workers use Workmax when signal is poor?
Workmax mobile workflows can queue activity when connectivity drops and sync it when the device is back online, helping the work record continue in low-signal areas.
Does Workmax support care-specific workflows?
Yes. Care providers can connect care plans, visits, EVV, task outcomes, incidents, follow-ups and manager reviews. Workmax helps organise evidence but does not replace a provider's CQC or other regulatory responsibilities.
Can we start without replacing every system at once?
Yes. Employers can start with the modules they need and use a controlled rollout to test representative shifts or visits, approvals and payroll handoffs before expanding.
What support do we get when switching?
The Workmax team can help map your current workforce and payroll processes, prepare the required records, configure the workflow and guide the people responsible for manager review and payroll.
Tailored workflow demo
See how approved work reaches payroll in Workmax.
Follow a shift or visit from scheduling and attendance through manager approval and payroll review.