Choose Workmax if
UK shift teams that want the same platform to schedule, verify, approve, calculate and submit payroll.
See how care plans, verified visits, and payroll connect in Workmax. Book a Care Demo
Payroll & workforce comparison
Workmax vs Deputy
Both products address shift work. The decisive difference is what happens after a manager approves time: export or integrate it to payroll, or run payroll in the same platform.
Exact scope
This comparison covers Deputy's UK Lite, Core and Pro workforce plans plus the separately priced HR add-on. External payroll products are not treated as Deputy-native payroll.
Balanced verdict
Deputy is a strong workforce-management choice with mature scheduling and time tools. Workmax is the stronger fit when the approved shift must continue into native HMRC-recognised payroll rather than an external payroll integration or export.
Choose Deputy if
Hospitality, retail and multi-location teams that prioritise scheduling, timekeeping and workforce communication and already have a payroll destination.
Category-by-category evidence
Capability is not the same as packaging.
Every claim separates what the product can do from whether it is included, plan-dependent, an add-on or delivered through another product.
Buying decision
Workmax
Deputy
UK payroll and HMRC submissions
Workmax
Available in WorkmaxNative HMRC-recognised payroll with calculations, payslips, FPS/EPS submissions and year-end records.
Deputy
Via integration
Approved workforce data connects to external payroll; native UK RTI payroll is not included in the scoped plans.
Plan/module: Deputy Lite, Core or Pro
Deputy UK official pricingWhy this status?
Deputy's Lite plan lists payroll and HR integrations rather than native UK payroll processing.
Rotas and shift management
Workmax
Available in WorkmaxVisual rotas, shift patterns, coverage controls and employee notifications are included through the Scheduling module.
Deputy
Selected plans
Scheduling is native, with automation and depth increasing by plan.
Plan/module: Lite, Core or Pro
Scope: Advanced scheduling begins in Core
Deputy UK official pricingWhy this status?
Deputy prices Basic Rotas in Lite and advanced scheduling in Core and Pro.
Time capture and manager approval
Workmax
Available in WorkmaxMobile clock-in, location evidence, timesheets and manager approval feed approved hours into payroll.
Deputy
Selected plans
Time and attendance is native; advanced approval and timesheet functions vary by plan.
Plan/module: Lite, Core or Pro
Scope: Auto-approval begins in Core; advanced timesheets in Pro
Deputy UK official pricingWhy this status?
Deputy lists time clocking, timesheets, geofencing and auto-approval across its plan comparison.
HR and employee records
Workmax
Available in WorkmaxEmployee records, onboarding, documents, right-to-work evidence, expiry alerts and self-service are available in Workmax HR.
Deputy
Paid add-on
HR onboarding and document tools require the HR add-on.
Plan/module: Deputy HR add-on
Scope: Available on all plans for an additional subscription
Deputy UK official pricingWhy this status?
Deputy lists HR as a separately priced £2 per user per month add-on.
Expenses and mileage
Workmax
Available in WorkmaxEmployees submit expenses and mileage for approval, with approved reimbursements connected to payroll.
Deputy
Not verified
Not verified for the exact product scope. Ask the supplier to confirm employee expense and mileage approval in writing.
Scope: No reliable current official evidence found for this edition
Deputy UK official pricingWhy this status?
The reviewed official source does not provide enough current evidence to verify employee expense and mileage approval.
Accounting and external integrations
Workmax
Available in WorkmaxPayroll journals and integration routes connect Workmax workforce data with the organisation's finance workflow.
Deputy
Via integration
Integrations are a core route for moving Deputy data to payroll and other systems.
Plan/module: Lite, Core or Pro
Deputy UK official pricingWhy this status?
Deputy Lite includes payroll and HR integrations and the product supports external connectors.
Care and EVV availability
Workmax
Available in WorkmaxCare providers can add care plans, visit briefs, EVV, care tasks, alerts and payroll-ready visit evidence.
Deputy
Not verified
Not verified for the exact product scope. Ask the supplier to confirm care planning, care tasks and EVV as a dedicated care record in writing.
Scope: No reliable current official evidence found for this edition
Deputy UK official pricingWhy this status?
The reviewed official source does not provide enough current evidence to verify care planning, care tasks and EVV as a dedicated care record.
Setup, migration and support
Workmax
Available in WorkmaxUK support, employee import, mid-year payroll migration and parallel-run guidance are available without a setup fee for standard migrations.
Deputy
Selected plans
Self-service onboarding is available; higher-touch support increases by plan.
Plan/module: Lite, Core or Pro
Scope: Customer success and priority support vary by plan
Deputy UK official pricingWhy this status?
Deputy's current page describes self-serve onboarding, support and plan-specific customer success.
The connected workflow
Follow the work, not the feature count.
01
Publish rota
02
Employee works shift
03
Capture time and location evidence
04
Manager approves hours
05
Move approved hours into payroll
06
Submit payroll to HMRC
Who is cheaper?
Compare the whole workflow.
Choose your team size and workflow. We declare a cheaper provider only when both monthly totals are complete, current, VAT-exclusive and genuinely like-for-like.
Review Workmax pricingDeputy is £47.50 cheaper per month.
Scheduling and time for 30 people. The annualised difference is £570.00 across 12 monthly payments.
Workmax
£145.00/month
Exact monthly price, excluding VAT.
- Platform
- Scheduling
- Time Tracking
Deputy
£97.50 /month
Deputy Lite
- Deputy Lite scheduling and time tracking
Calculation assumptions
- The entered headcount is treated as Deputy billable users, including any billable managers or administrators.
Deputy currently lists Lite at £3.25 and Core at £4.25 per user/month, with a £20 monthly minimum, plus a £2 HR add-on. These figures exclude applicable taxes and do not include an external payroll subscription.
Billing basis: Every Deputy user, administrator and supervisor counted on the invoice. VAT: Excludes applicable taxes.
Migration considerations
Move the audit trail, not just the names.
Preserve employee, location, rota and timesheet history, then map pay rates and payroll export fields. If moving to Workmax, test the end-to-end approval-to-payroll calculation rather than only importing shifts.
Discuss your migrationEvidence and methodology
What each label means
Via integration
Delivered through separate third-party software or an export.
Native
Included directly in the named product or plan.
Not offered
Current official evidence explicitly states it is unavailable.
Not verified
No reliable current official evidence was found.
Paid add-on
Requires another paid module or subscription.
Selected plans
Included only in a specified plan or configuration.
We compare public UK product information and currently released Workmax functionality. Pricing and packaging can change. Claims were last verified on 13 July 2026 and are reviewed quarterly or sooner when a monitored source changes.
Workmax is HMRC recognised: check the current GOV.UK list. Competitor trademarks belong to their owners; no affiliation or endorsement is implied.
Product-specific questions
Questions buyers ask
Does Deputy run UK payroll?
The scoped UK plans present payroll through integrations. Workmax includes native HMRC-recognised payroll; verify any future Deputy packaging directly with Deputy.
What does Deputy do particularly well?
Scheduling, timekeeping, geofencing and multi-location workforce management are central to Deputy's product and should be considered a genuine strength.
See the whole workflow with your own pay rules.
Bring a rota, time-approval or care-visit scenario. We’ll show what is native, what is configurable and what your monthly Workmax price includes.
Book a tailored demo
