Choose Workmax if
Shift-based or care employers that need scheduling, GPS time and operational evidence connected to native payroll.
See how care plans, verified visits, and payroll connect in Workmax. Book a Care Demo
Payroll & workforce comparison
Workmax vs PayFit
PayFit and Workmax both offer cloud payroll, but they start from different operational problems. This comparison separates payroll/HR depth from shift and care workflow depth.
Exact scope
This comparison covers PayFit Payroll Core, Payroll & HR and Premium. Expense Management and faster payments are treated as separately priced add-ons.
Balanced verdict
PayFit is a modern UK payroll and HR platform with strong payroll automation and a clearly separated expenses add-on. Workmax is likely the stronger fit for organisations whose primary workflow begins with rotas, GPS-backed attendance or care visits.
Choose PayFit if
UK SMEs wanting modern cloud payroll and HR, automated RTI and supported onboarding without deep operational scheduling requirements.
Category-by-category evidence
Capability is not the same as packaging.
Every claim separates what the product can do from whether it is included, plan-dependent, an add-on or delivered through another product.
Buying decision
Workmax
PayFit
UK payroll and HMRC submissions
Workmax
Available in WorkmaxNative HMRC-recognised payroll with calculations, payslips, FPS/EPS submissions and year-end records.
PayFit
Native
UK payroll and RTI submission are native PayFit capabilities.
Plan/module: Payroll Core, Payroll & HR or Premium
PayFit official pricingWhy this status?
PayFit lists automated payroll and RTI submissions across its current plans.
Rotas and shift management
Workmax
Available in WorkmaxVisual rotas, shift patterns, coverage controls and employee notifications are included through the Scheduling module.
PayFit
Not verified
Not verified for the exact product scope. Ask the supplier to confirm shift rota publishing and coverage management in writing.
Scope: No reliable current official evidence found for this edition
PayFit official pricingWhy this status?
The reviewed official source does not provide enough current evidence to verify shift rota publishing and coverage management.
Time capture and manager approval
Workmax
Available in WorkmaxMobile clock-in, location evidence, timesheets and manager approval feed approved hours into payroll.
PayFit
Selected plans
Time tracking is available in named packaging; confirm GPS shift evidence and manager-to-payroll approval depth.
Plan/module: Payroll & HR or Premium
Scope: Not presented as shift-rota attendance
PayFit official pricingWhy this status?
PayFit lists project and time tracking in its plan comparison.
HR and employee records
Workmax
Available in WorkmaxEmployee records, onboarding, documents, right-to-work evidence, expiry alerts and self-service are available in Workmax HR.
PayFit
Selected plans
HR capabilities are included in the Payroll & HR and Premium plans.
Plan/module: Payroll & HR or Premium
Scope: Not included in Payroll Core at the same depth
PayFit official pricingWhy this status?
PayFit's Payroll & HR and Premium plans list employee records, leave, documents and HR workflows.
Expenses and mileage
Workmax
Available in WorkmaxEmployees submit expenses and mileage for approval, with approved reimbursements connected to payroll.
PayFit
Paid add-on
Expense management is a paid add-on and approved expenses can be paid with payroll.
Plan/module: Expense Management add-on
Scope: Additional £1 per employee per month
PayFit official pricingWhy this status?
PayFit lists Expense Management at £1 per employee per month.
Accounting and external integrations
Workmax
Available in WorkmaxPayroll journals and integration routes connect Workmax workforce data with the organisation's finance workflow.
PayFit
Via integration
Accounting journals and integrations are available; connector depth depends on the target system and plan.
Plan/module: Named PayFit plan
PayFit official pricingWhy this status?
PayFit documents payroll journals, major accounting formats and an Open API.
Care and EVV availability
Workmax
Available in WorkmaxCare providers can add care plans, visit briefs, EVV, care tasks, alerts and payroll-ready visit evidence.
PayFit
Not verified
Not verified for the exact product scope. Ask the supplier to confirm care planning and EVV in writing.
Scope: No reliable current official evidence found for this edition
PayFit official pricingWhy this status?
The reviewed official source does not provide enough current evidence to verify care planning and EVV.
Setup, migration and support
Workmax
Available in WorkmaxUK support, employee import, mid-year payroll migration and parallel-run guidance are available without a setup fee for standard migrations.
PayFit
Selected plans
Onboarding is included; higher-touch support varies by plan and company size.
Plan/module: Payroll Core, Payroll & HR or Premium
Scope: Support levels vary
PayFit official pricingWhy this status?
PayFit lists supported onboarding and plan-specific expert and customer success support.
The connected workflow
Follow the work, not the feature count.
01
Publish rota
02
Employee works shift
03
Capture time and location evidence
04
Manager approves hours
05
Move approved hours into payroll
06
Submit payroll to HMRC
Who is cheaper?
Compare the whole workflow.
Choose your team size and workflow. We declare a cheaper provider only when both monthly totals are complete, current, VAT-exclusive and genuinely like-for-like.
Review Workmax pricingA cheaper provider cannot be verified from public pricing.
Payroll only for 30 people. Known charges are shown, but missing costs prevent a like-for-like winner.
Workmax
£85.00/month
Exact monthly price, excluding VAT.
- Platform
- Payroll
PayFit
Known: £65.00 /month
PayFit Payroll Core
- PayFit Payroll Core
Missing from the public total
- Exact price at the selected headcount
- An exact price rather than a published starting price
- A confirmed VAT-exclusive price
- Every required subscription and add-on
Calculation assumptions
- The published amount is a starting price for one employee.
PayFit currently lists Payroll Core from £65/month for one employee, Payroll & HR from £66 and Expense Management at £1 per employee/month. Confirm contract term, scaling and VAT in the quote.
Billing basis: Employees processed through PayFit payroll. VAT: Check the supplier's current VAT treatment.
Migration considerations
Move the audit trail, not just the names.
Map employees, payroll history, recurring pay items, leave, HR documents and expense approvals. Shift-based teams should prototype scheduling and time evidence before deciding whether a separate workforce system remains necessary.
Discuss your migrationEvidence and methodology
What each label means
Via integration
Delivered through separate third-party software or an export.
Native
Included directly in the named product or plan.
Not offered
Current official evidence explicitly states it is unavailable.
Not verified
No reliable current official evidence was found.
Paid add-on
Requires another paid module or subscription.
Selected plans
Included only in a specified plan or configuration.
We compare public UK product information and currently released Workmax functionality. Pricing and packaging can change. Claims were last verified on 13 July 2026 and are reviewed quarterly or sooner when a monitored source changes.
Workmax is HMRC recognised: check the current GOV.UK list. Competitor trademarks belong to their owners; no affiliation or endorsement is implied.
Product-specific questions
Questions buyers ask
Does PayFit include expenses?
PayFit lists Expense Management as a £1 per employee/month add-on, so it is not treated as included in the headline payroll price.
How is Workmax different from PayFit?
PayFit is payroll-and-HR led. Workmax is built around the connected operational path from rota or care visit to verified time, approval and payroll.
See the whole workflow with your own pay rules.
Bring a rota, time-approval or care-visit scenario. We’ll show what is native, what is configurable and what your monthly Workmax price includes.
Book a tailored demo
