Choose Workmax if
Shift teams that want approved hours to become native UK payroll and may also need HR, expenses or Care & EVV.
See how care plans, verified visits, and payroll connect in Workmax. Book a Care Demo
Payroll & workforce comparison
Workmax vs RotaCloud
RotaCloud solves the rota problem clearly. Workmax extends the same operational record into HMRC-recognised payroll, HR, expenses and optional care workflows.
Exact scope
This comparison covers RotaCloud Standard and Pro. Time & Attendance is treated as an add-on, and payroll reports/exports are not described as native payroll processing.
Balanced verdict
RotaCloud is a focused and transparently priced rota product with optional time and attendance. Workmax is the more complete choice when payroll-ready data should become native payroll without an export, and when HR, expenses or care workflows matter.
Choose RotaCloud if
SMEs that want straightforward rota planning and payroll-ready timesheet exports while retaining another payroll system.
Category-by-category evidence
Capability is not the same as packaging.
Every claim separates what the product can do from whether it is included, plan-dependent, an add-on or delivered through another product.
Buying decision
Workmax
RotaCloud
UK payroll and HMRC submissions
Workmax
Available in WorkmaxNative HMRC-recognised payroll with calculations, payslips, FPS/EPS submissions and year-end records.
RotaCloud
Via integration
RotaCloud prepares and exports payroll data to another payroll product.
Plan/module: Time & Attendance add-on
RotaCloud official pricingWhy this status?
RotaCloud describes a payroll report and export within Time & Attendance, not native payroll processing.
Rotas and shift management
Workmax
Available in WorkmaxVisual rotas, shift patterns, coverage controls and employee notifications are included through the Scheduling module.
RotaCloud
Native
Rota planning is native in Standard and Pro.
Plan/module: Standard or Pro
RotaCloud official pricingWhy this status?
RotaCloud Standard includes drag-and-drop rota planning, templates and shift workflows.
Time capture and manager approval
Workmax
Available in WorkmaxMobile clock-in, location evidence, timesheets and manager approval feed approved hours into payroll.
RotaCloud
Paid add-on
Time capture requires the separately priced Time & Attendance add-on.
Plan/module: Time & Attendance add-on
Scope: Added to Standard or Pro
RotaCloud official pricingWhy this status?
Time & Attendance adds clocking, automatic timesheets, GPS restrictions and payroll exports.
HR and employee records
Workmax
Available in WorkmaxEmployee records, onboarding, documents, right-to-work evidence, expiry alerts and self-service are available in Workmax HR.
RotaCloud
Selected plans
Useful HR tools are included, with document depth increasing in Pro; this is not presented as a full HR suite.
Plan/module: Standard or Pro
Scope: Document storage and logbook are Pro features
RotaCloud official pricingWhy this status?
RotaCloud includes leave and absence tools; Pro adds document storage and a logbook.
Expenses and mileage
Workmax
Available in WorkmaxEmployees submit expenses and mileage for approval, with approved reimbursements connected to payroll.
RotaCloud
Not verified
Not verified for the exact product scope. Ask the supplier to confirm expense and mileage claims in writing.
Scope: No reliable current official evidence found for this edition
RotaCloud official pricingWhy this status?
The reviewed official source does not provide enough current evidence to verify expense and mileage claims.
Accounting and external integrations
Workmax
Available in WorkmaxPayroll journals and integration routes connect Workmax workforce data with the organisation's finance workflow.
RotaCloud
Via integration
Exports and integrations connect the rota system with external payroll and HR tools.
Plan/module: Standard or Pro; Time & Attendance for payroll export
RotaCloud official pricingWhy this status?
RotaCloud lists calendar/HR integrations and payroll export capability.
Care and EVV availability
Workmax
Available in WorkmaxCare providers can add care plans, visit briefs, EVV, care tasks, alerts and payroll-ready visit evidence.
RotaCloud
Not verified
Not verified for the exact product scope. Ask the supplier to confirm care plans, care-task evidence and EVV in writing.
Scope: No reliable current official evidence found for this edition
RotaCloud official pricingWhy this status?
The reviewed official source does not provide enough current evidence to verify care plans, care-task evidence and EVV.
Setup, migration and support
Workmax
Available in WorkmaxUK support, employee import, mid-year payroll migration and parallel-run guidance are available without a setup fee for standard migrations.
RotaCloud
Native
Self-service setup and UK support are included; payroll migration belongs to the external payroll system.
Plan/module: Standard or Pro
RotaCloud official pricingWhy this status?
RotaCloud states there are no setup fees and includes live chat and phone support.
The connected workflow
Follow the work, not the feature count.
01
Publish rota
02
Employee works shift
03
Capture time and location evidence
04
Manager approves hours
05
Move approved hours into payroll
06
Submit payroll to HMRC
Who is cheaper?
Compare the whole workflow.
Choose your team size and workflow. We declare a cheaper provider only when both monthly totals are complete, current, VAT-exclusive and genuinely like-for-like.
Review Workmax pricingA cheaper provider cannot be verified from public pricing.
Scheduling and time for 30 people. Known charges are shown, but missing costs prevent a like-for-like winner.
Workmax
£145.00/month
Exact monthly price, excluding VAT.
- Platform
- Scheduling
- Time Tracking
RotaCloud
Contact supplier
RotaCloud Standard plus Time & Attendance
- RotaCloud Standard
- Time & Attendance add-on
Missing from the public total
- A verified pricing formula beyond the displayed 1–5 employee example
- An exact price rather than a published starting price
- A confirmed VAT-exclusive price
- Every required subscription and add-on
Calculation assumptions
- RotaCloud charges based on account users; the public add-on unit is not explicit enough for an exact winner.
For the 1–5 employee example, RotaCloud shows Standard at £10/month, Pro at £15/month and Time & Attendance at £4.50. Pricing changes with headcount; an external payroll cost remains separate.
Billing basis: RotaCloud account users; Unit not stated clearly enough on the public pricing page. VAT: Check the supplier's current VAT treatment; Check the supplier's current VAT treatment.
Migration considerations
Move the audit trail, not just the names.
Export people, locations, shift patterns, future rotas and approved timesheet history. Reconcile pay rates and payroll mapping, then test that Workmax approvals produce the expected gross-pay inputs.
Discuss your migrationEvidence and methodology
What each label means
Via integration
Delivered through separate third-party software or an export.
Native
Included directly in the named product or plan.
Not offered
Current official evidence explicitly states it is unavailable.
Not verified
No reliable current official evidence was found.
Paid add-on
Requires another paid module or subscription.
Selected plans
Included only in a specified plan or configuration.
We compare public UK product information and currently released Workmax functionality. Pricing and packaging can change. Claims were last verified on 13 July 2026 and are reviewed quarterly or sooner when a monitored source changes.
Workmax is HMRC recognised: check the current GOV.UK list. Competitor trademarks belong to their owners; no affiliation or endorsement is implied.
Product-specific questions
Questions buyers ask
Does RotaCloud include payroll?
Its official material describes payroll reports and exports. That is different from calculating payroll and sending RTI submissions to HMRC natively.
Is Time & Attendance included?
It is shown as an add-on to Standard or Pro, so it must be included when comparing a scheduling, time and payroll-ready workflow.
See the whole workflow with your own pay rules.
Bring a rota, time-approval or care-visit scenario. We’ll show what is native, what is configurable and what your monthly Workmax price includes.
Book a tailored demo
